Job Vacancy Residency Administrator Assistant Virginia Department of Health



Job title: Residency Administrator Assistant

Company: Virginia Department of Health

Job description: Position Information

Working Title Residency Administrator Assistant

Role Title Gen Admin Manager I – 19223

Job Open Date 07/07/2022

Job Close Date 07/22/2022

Open Until Filled No

Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No

Hiring Range $80,702 – $131,141

Agency Dept of Transportation (501)

Agency Website https://www.virginiadot.org/jobs/AllJobs.asp

Location Loudoun – 107

Sublocation Leesburg

Position Number 11736

Job Posting Number 1102033

Type of Recruitment General Public – G

Does this position have telework options? Yes

Bilingual/Multilingual Skill Requirement/Preference No

Job Type Full-Time (Salaried)

Job Type Detail Full-Time Salaried – Non-Faculty- FTS-1

Pay Band 05

Job Description

The Virginia Department of Transportation’s (VDOT) is excited to offer and announce an exciting opportunity to serve as a Residency Administrator Assistant for Loudoun County Residency located at our Leesburg Area Headquarters in NOVA District.

The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state’s roads, bridges and tunnels. We are a diverse workforce with the common goal to positively impact our communities and the Commonwealth of Virginia. Our work in transportation touches every person who lives in or travels through the state. We are looking for team members to bring creativity, knowledge, leadership and passion as we continuously work to innovate and reinvent the future of transportation.

We are seeking a multi-talented individual to assist the Residency Administrator to ensure coordination, integration, and management of VDOT resources, in addition to contract administration that impacts the Residency Program. May serve as the primary contact/liaison for local governments on activities that impact the Loudoun Residency/Maintenance geographical region. Manage resources allocated to the program to accomplish the objective.

Position specific responsibilities includes but is not limited to:

Communications – Assist the Residency Administrator in building and maintaining strong partnerships with stakeholders and government liaison. Communicate with stakeholders to provide appropriate and authoritative information about business plans and actions and receive feedback on business goals. Participate in or conduct meetings with public agencies, citizen groups to disseminate or gather information. Represent VDOT, district or residency perspective and business needs to committees, groups and public forums. Investigate and respond to concerns from VDOT internal and external customers. Take administrative actions and make management decisions that result in a high level of credibility, public trust, and good will.

Residency Program Coordination – Lead the residency team to deliver programs to ensure that internal and external customers are provided quality and professional service. Assist the Residency Administrator in building and maintaining strong partnerships with district staff; delivering the Residency Program; and developing Six Year Plan (SYP) priorities and strategies. Coordinate with district sections to provide local context and direction regarding project delivery and to receive briefings on project scope and status. Facilitate discussions on sensitive land development issues among stakeholders. Promote communication and collaboration as one team across organizational boundaries. Review development plans and participate in project meetings. Communicate with Area Construction Engineer to ensure designs meet local government needs, help foster economic growth, do not have adverse impacts, and do not conflict with future projects. Take an active role in project scoping.

Residency Program Delivery – Assist the Residency Administrator in Maintenance and Operations Program Delivery. Administer maintenance budgets and projects effectively to meet Dashboard targets. Expend funds appropriately to maintain assets. Develop and implement plans to use resources (VDOT and alternate) to accomplish program goals. Monitor operations and plans for environmental compliance on projects and activities. Investigate, resolve, and diffuse conflicts. Apply industry best practices while managing maintenance and operations program delivery.

Manage Resources and Business Functions – Identify trends and project future needs through evaluation and analysis. Analyze problems and implement solutions or offer recommendations. Manage Maximum Employment Levels (MEL) to ensure most effective use of budgets and resources. Oversee Residency to ensure a safe and healthy work environment. Manage fiscal, inventory and budget to support the District’s Dashboard targets. Promote sound and ethical business practices in all fiscal, procurement, inventory activities. Develop sound and thorough budget requests. Ensure expenditures do not exceed allocations. Ensure employees assigned to asset or inventory duties are properly trained.

Lead, promote and enhance the safety program in daily interactions with staff and through special events.

Emergency Operations – This job is essential to emergency response operations and expected to work in these situations.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

Minimum Qualifications

  • Considerable knowledge of federal and state rules, regulations and policies as they relate to transportation.
  • Knowledge of roadway construction and maintenance operations, equipment, materials and techniques.
  • Experience in developing and administering contracts.
  • Knowledge of financial and human resources management principles and practices.
  • Skill in maintaining effective relationships and building teams.
  • Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.
  • Exceptional skill in the use of computers and software applications.
  • Valid driver’s license.

Preferred Qualifications

Bachelor’s Degree in Civil Engineering or related field preferred; equivalent experience or training may substitute for degree. Experience leading and supervising others.

Experience in budget development and administration using automated financial software. Experience in the management of transportation programs and projects of varying complexity. Experience reading construction plans in detail.

Special Requirements

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

This position is designated as essential, employees are required to work in emergencies, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs to include working in severe weather.

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link: , or call DARS at 800-552-5019.

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position. The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp Multiple positions may be filled from this recruitment.

Contact Information

Name Danielle Rayner, NOVA Human Resources

Phone

Fax

Email [email protected]

Address

4975 Alliance Drive

Fairfax, VA 22030

Expected salary: $80702 – 131141 per year

Location: Leesburg, VA

Job date: Fri, 22 Jul 2022 07:44:57 GMT

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