Job Vacancy Property Associate, Property Management Jones Lang LaSalle



Job title: Property Associate, Property Management

Company: Jones Lang LaSalle

Job description: About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Administrative

  • Provides direct administrative support to property team
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Maintain an organized property work order system
  • Organize department lunches, meetings, events and business travel
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants
  • Establish the new tenant welcome and orientation program
  • Develop, revise, coordinate implementation of property manual within portfolio

Financial

  • Process A/P {accounts payable}
  • Process A/R {accounts receivable}
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
  • Assist team with budget preparation
  • Track budget line items related to administrative accounts
  • Prepare manual adjustments forms for all misc tenant services requests
  • Ensure Engineers take monthly readings from electric meters for tenants
  • Assist with new vendor set up
  • Assist management with monthly reporting
  • Responsible for monthly bill-back to clients

Client Services

  • Responsible for maintaining the day-to-day relationships with tenant contacts
  • Prepare tenant memos and all communications as directed be manager
  • Open management office for business daily at 8:30am
  • Liaison between tenants and all building staff/team members
  • Responsible for SharePoint management and document loading
  • Follow up on all tenant requests to ensure completed to satisfaction
  • Coordinate tenant meetings and schedule lunch for tenants and managers
  • Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
  • Prepare monthly tenant newsletter, daily security and janitorial reporting
  • Maintain daily tenant, employee and contractor’s contact
  • Ensure all tenant needs – special needs are worked through effectively
  • Assist the team with updating and implementing new property on-boarding

Operations

  • Review tenant services requests daily and note completion
  • Ensure 100% completion rate of satisfaction surveys
  • Ensure all tenant contact information is accurate and completed in all building systems
  • Ensure that Best Practices are implemented at the property
  • Coordinate access for vendors
  • Distribute documents to Lease Administration
  • Scheduling use of materials to be moved into or out of property
  • Work with Manager and engineering staff to plan an annual safety warden meeting
  • Draft contracts as requested by managers within 24-48 hours of the request
  • Enter work orders for maintenance requests
  • Collect HVAC PM Service contracts from tenants in accordance with the Lease Agreement on an annual basis

Miscellaneous

  • Any and all other duties and tasks assigned

Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

  • 401(k) plan with matching company contributions
  • Medical, Dental & Vision Care
  • 6 weeks of paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Flexible Work Arrangements may be available
  • Executive Benefits

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page

I want to work for JLL.

Expected salary:

Location: Minneapolis, MN

Job date: Wed, 06 Jul 2022 23:21:42 GMT

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