Job Vacancy Project Management Administrator Stantec

Job title: Project Management Administrator

Company: Stantec

Job description: Project Management Administrator – ( 220002GC )


Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently-as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U.

Your Opportunity

We are seeking an entry level Project Management Administrator in our Boise, ID office to support our Project Management team throughout the Pacific Northwest. The Project Management Administrator works in conjunction with the Project Managers and Project Technical Leads to create and manage the day-to-day administration, contracting, reporting, invoicing, earned value management, scheduling, Accounts Receivable/Payable, insurance, progress reporting and baseline versus actual cost accounting and scheduling of the project. This role will work directly with Project Managers and Leaders.

Your Key Responsibilities

Administering contracts from initialization to close-out.

Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle and follow up with PM’s and client contacts and sub-consultants as directed.

Processing subcontracts, insurance requirements and accounts receivables/payables.

Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files.

Prepares, or assists in the preparation of contract documents, letters, or reports as assigned.

Will need to learn client communication portals for the transmittal of contract related documents and invoices.

Coding of invoices and expense reports. Includes correspondence with sub-consultants/vendors and project accountants on revisions of invoices, as necessary.

Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits.

Work with Project Technical Leads, Project Managers, and Business Unit Leadership to track, analyze, and keep project financials in order.

Responsible for entering and maintaining staffing resource assignments into internal resource management tools.

Ability to receive and work with necessary information in various formats (i.e., via reports, spreadsheets, emails, team and client meetings, project schedules).

Develop a working knowledge of Oracle PM Dashboard.

Act as primary point of contact for facilitating administration activities including tracking and logging Requests for Information, submittals, document management and control, project controls and similar actions.

Routinely perform administrative support functions such as document production, editing and formatting; manage and maintain project files; coordinating travel arrangements; employee expense reports, file management, project invoice coding, etc.


Your Capabilities and Credentials

The position requires the applicant to have knowledge of a variety of computer software, specifically, Microsoft Office Suite (Word, Excel, Power Point, One Note) Microsoft Project, and Adobe Acrobat.

Experience with Primavera P6 Project Management Software a plus

Proven ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous work assignments simultaneously in a rapidly changing environment.

Strong command of the English language in documentation with excellent written and verbal communication skills.

Ability to quickly learn new software applications to improve speed in delivering final product.

Experience in professional A/E or construction industry is preferred

Education and Experience

Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.

Minimum of two (2) years of relevant work experience.

Must possess a high degree of confidentiality.

Typical office environment working with computers.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Idaho-Boise

Job : Project Coordination

Organization : BC-2002 Water-US Northwest

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jul 4, 2022, 7:58:31 AM

Req ID: 220002GC

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Expected salary:

Location: Boise, ID

Job date: Wed, 06 Jul 2022 06:47:45 GMT

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