Job Vacancy Administrative Support Associate, Biochemistry & Molecular Biology Admin/Clerical University of Texas Medical Branch

Job title: Administrative Support Associate, Biochemistry & Molecular Biology Admin/Clerical

Company: University of Texas Medical Branch

Job description: Job Description:

To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

Specific Job Related Duties:

Financial Related Tasks

  • Verifies expenditures and reconciles errors on area accounts
  • Maintains detailed reports and records of account data.
  • Types account statements, invoices, and periodic reports regarding billing for services provided by the process.
  • Maintains inventory of needed supplies for designated support area and processes requisitions for routine purchases utilizing on-line ordering system.
  • Performs all purchasing procedure tasks including Procurement Card in accordance with institutional policies and procedures.
  • Arranges travel and enters information in on-line system to process employee reimbursements and check requests ensuring compliance with institutional policies and procedures.
  • Processes reimbursements, check requests, and IDT’s in on-line system.

HR Related Tasks

  • Coordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data entered.
  • Assist in the development of process and functional area policies and procedures.

Software Related Tasks

  • Types and proofreads documents from shorthand notes, Dictaphone machine, or rough drafts utilizing personal computer skills.
  • Composes routine correspondence and memorandums in appropriate business letter format.
  • Proofreads all completed assignments for grammar, format, and structure.
  • Creates and maintains databases and spreadsheets.
  • Creates overhead/slide presentation materials.
  • Stays current with evolving office technologies.

Clerical Tasks – Filing, Scheduling, Reporting, etc.

  • Assists in the development of office record keeping systems
  • Maintains process/area files in accordance with the current Record Retention Schedule.
  • Coordinates record retention activities.
  • Schedules, coordinates, and organizes appointments, meetings, and rooms.
  • Coordinates meeting notifications and prepares agendas.
  • Performs recording secretary duties for committees or team meetings (i.e., prepares agendas, minutes, and reminders).
  • Compiles data for necessary reports and runs routine reports.
  • Performs radio-dispatch functions.

Customer Service

  • Handles routine questions regarding policies, procedures and operations of the process or area.
  • Responds to routine customer processing requests.
  • Works with external customers to provide/receive information


  • Participates in special projects.
  • Trains other team members.
  • Good overall knowledge of Administrative Support Associate skills listed below.
  • Adheres to internal controls and reporting structure.
  • Performs related duties as required.

Minimum Qualifications:

High school or equivalent; 2 years related experience, 85% spelling accuracy, type 40 words per minute

Preferred Skill/Competency:

Proficient in typing and spelling.

Salary Range:

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.


Expected salary:

Location: Galveston, TX

Job date: Fri, 24 Jun 2022 05:38:55 GMT

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