Job Vacancy Administrative Assistant Oklahoma State University



Job title: Administrative Assistant

Company: Oklahoma State University

Job description: Position Details

Req ID:

req11999

Position Title:

Administrative Assistant

Position Type:

Staff Full-Time

Position Number:

AS7669

OSU Campus:

Stillwater

Department:

Public Safety

Location Address:

225 USDA Building

Stillwater, Oklahoma, 74078

United States

Hiring Supervisor:

Michael Robinson

Hiring Range

(Contingent upon available funding):

13.50 – 20.00, Hourly

Work Schedule:

Monday – Friday 8:00am – 5:00pm

Faculty Appt Period:

Job Summary:

The Administrative Assistant will report directly to the Chief of Public Safety. This position is responsible for all administrative support to the Public Safety Division and leadership team which includes quality customer service, form routing, answering phones, calendars, scheduling appointments and meetings, able to use Microsoft Word, Excel, PowerPoint, and Outlook, assisting with projects, Pcard and OK Corral purchases, update confidential filling systems, prepare travel request, assist with payroll monitoring, preparing HR forms, interpreting OSU policies, and update daily/monthly financials.

This position must have excellent verbal and written communication skills, and have the ability to handle confidential information in a professional manner.

Other duties as assigned by the Chief of Public Safety and Sr. Manager of Fiscal and Business Operations.

Special Instructions to Applicants

A resume, cover letter, and list of three professional references are required.

Education & Experience

Position Qualifications:

Minimum Qualifications:

Highschool/GED

Requires five years of related professional experience.

Ability to problem solve, meet deadlines, make timely decisions, and maintain strict confidentiality with all matters. Have strong attention to detail, excellent organizational skills, and experience with improving office operations. Possess excellent communication skills, both verbally and written, and proactively anticipates needs. Demonstrate the ability to provide direction and work successfully with a team.

Preferred Qualifications:

Bachelor’s degree in Business Administration, Human Resource Management, or related field

Related experience with human resources type areas such as, management experience, employee relations, personnel management, recruitment, classification, and payroll processes

OSU Administrative Professionals Program

OSU Leadership Program

Ability to problem solve, meet deadlines, make timely decisions, and maintain strict confidentiality with all matters. Have strong attention to detail, excellent organizational skills, and experience with improving office operations. Possess excellent communication skills, both verbally and written, and proactively anticipates needs. Demonstrate the ability to provide direction and work successfully with a team. Proficient in OSU Banner System, AIRS, OKCorral, P-Card, Concur Travel, and People Admin.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

Expected salary:

Location: Stillwater, OK

Job date: Tue, 12 Jul 2022 23:02:05 GMT

Apply for the job now!


Leave a Reply

Your email address will not be published. Required fields are marked *